DroidBuilders Appearance Request Form

"*" indicates required fields

This field is for validation purposes and should be left unchanged.

Event Information

Arrival time refers to the "pre-show" arrival (aka call time).
Start Time & End Time refers to the public "show" time that the droid will be in operation.

YYYY dash MM dash DD
YYYY dash MM dash DD
Arrival Time
:
Start Time
:
End Time
:
Please include as much information as possible.

Contact Information

If you, the requestor, are different from the onsite contact, please enter that information here. Or if you have a secondary contact for the event. We need to have the information of at least one onsite contact who will be present at the event.

Your Name (requestor)*
On-site Contact's Name*
Email Notifications

Venue Information

DroidBuilders are volunteers. They are operating a very specialized piece of equipment for the enjoyment of fans at your event. They receive no compensation to do so. Each droid requires at least one operator and a handler for an event. Droids can weigh several hundred pounds, so considerations about your event venue are important. Please inform us of the following about your venue:
Venue/Facility Street Address*
Venue*
Venue Details*

Terms and Conditions

By Submitting the request you acknowledge the following terms and conditions of your request:

(a) I acknowledge that I am have authority to represent my organization and that I am at least 18 years of age.

(b) I acknowledge that I understand submitting a request does not guarantee the ability of Droid Characters to attend my request.

(c) I acknowledge that Star Wars, its characters, costumes, and all associated items are the intellectual property of Lucasfilm. © & ™ Lucasfilm Ltd. and that all rights are reserved and that I will not without express written permission of LucasFilm Ltd. use the appearance for any commercial purposes.

(d) I understand that DroidBuilders is not sponsored, owned, or operated by Lucasfilm Ltd. and that DroidBuilders is an independent, not-for-Profit organization comprised of volunteers who own and operate their own replica Star Wars Character Droids under authorization from Lucasfilm Ltd.

(e) That DroidBuilders is a not-for-profit organization and that we do not charge any fee for appearances, though we kindly request if you are able to, you make a charitable donation in our name (DroidBuilders, Inc) in support of the charities we support.

(f) I understand that DroidBuilders, it's members, volunteers, and officers reserve the right to cancel the appearance in whole or in part at our discretion without notice. We may, in our discretion, change the Terms and Conditions and all elements of them and any aspect of them without notice to you.

Terms & Conditions*
Liability Waiver*

What happens next?

When you hit Submit, your request goes out to our network of volunteer builders in your area. If a local builder is available and able to make it work, they'll reach out to you directly to confirm the details and coordinate the day. We're an all-volunteer organization with builders spread across the country — we don't always have someone nearby or available for every request. If you haven't heard from anyone within 14 days, it most likely means we weren't able to find a builder for your area or date. We appreciate your interest and hope to connect with you at a future event.